Job Description

Description

Clinical Research Coordinator

Job Summary

The Clinical Research Coordinator is responsible for coordinating research patient visits according to both the ICH-GCP guidelines and the IRB-approved study protocol and / or manual of procedures. Day to-day activities may include all or some of the essential functions listed below, depending upon individual experience / knowledge and the needs of the organization which are subject to change from time to time.

Duties / Responsibilities

Level I

• Facilitates and coordinates the daily clinical trial activities and plays a critical role in the conduct of the study.
• Administer sponsor required questionnaires (i.e. VFQ).
• Works with team member responsible for ordering study supplies (lab kits, shippers, etc.) to ensure adequate inventory is on hand.
• Ensures study staff is properly trained on study-related information (i.e. protocol, ICF, manuals, etc.) and that the training is documented.
• Creates, manages, and maintains source documents for each trial.
• Attends teleconferences and investigator meetings as requested by research director.
• Reviews and comprehends all study protocols, e.g. study proceedings and timelines, inclusion and exclusion criteria, confidentiality and privacy protections.
• Works with other members of the study team and clinical team to recruit eligible candidates to meet enrollment goals.
• Screens subjects for eligibility using protocol-specific inclusion and exclusion criteria, documenting each potential participant's eligibility accurately.
• Efficiently completes all study tasks delegated to them (i.e. scribing, VFQ, IOP, etc.).
• Collects updated medical history, adverse events and serious adverse events that need to be reported to the sponsor and IRB within the required timeframe.
• Conducts and / or participates in the informed consent process / discussion with research participants, including answering any questions related to the study.
• Assures that amended consent forms are appropriately implemented and signed.
• Acts as a secondary reviewer to provide oversight so that the ICF process is conducted accurately.
• Collects data as required by the protocol and enters information into the electronic data capture (EDC) system in the specified timeframe indicated in the study contract.
• Oversees data and ensures that it is being entered correctly and resolves any queries issued within the required timeframe. • Collects and reports ALL Adverse Events.
• Collects and reports ALL Serious Adverse Events.
• Responsible for ensuring all SUSAR / Safety Reports are acknowledged and reviewed.
• Coordinates monitor site visits and assists with preparation of site visit documentation.
• Works with the monitor site visits and assists with preparation of site visit documentation.
• Works with the monitor to make any corrections needed to meet requirements and deadlines as needed.
• Manages and maintains all regulatory information about the study including the protocol, investigator brochure, IRB documents, investigator disclosures, CVs, training documentation, instructions on reporting requirements for the IRB and sponsor.
• Obtain any applicable additional / required sponsor training and / or certifications.

Level II (in addition to Level I)

• Primary coordinator for multi-site studies within the practice.
• Primary sponsor lead for multi-sites within the practice.
• Reviews in-depth medical and / or hospital records for Serious Adverse Events.
• Is proficient in all aspects of the CTMS system (i.e. running reports).
• Mentors and trains research assistants and study coordinators.

Level III (in addition to Level I & Level II)

• Primary coordinator for multi-site studies within the practice.
• Provides leadership to the team.
• Travel to other RCA sites for mentoring and collaboration.
• Mentors and trains research assistants and study coordinators within practice.

Requirements

About the Candidate

Preferred Skills / Abilities

• Efficiently and accurately interviews patients and documents histories.
• Demonstrates working knowledge of eye anatomy, disease, symptoms, and ocular medications.
• Accurately performs labs, ECG, tonometry, pupil exam, data entry, and other specified duties.
• Possesses excellent organizational skills to independently manage workflow.
• Pays meticulous attention to detail.
• Takes initiative.
• Possesses insight and energy to prioritize quickly.
• Demonstrates high-level critical thinking skills.
• Cooperates with supervisory staff, physicians, peers, external customers, and patients in a positive, energetic, and professional manner.
• Demonstrates excellence in communication skills, both personal and written.
• Abounds in organizational time-management skills.

Education and Experience

Level I

• Bachelor's degree in a related field preferred; combined experience and education as a substitute for minimum education.
• Ophthalmic experience preferred.
• Experience as RA III for one to three years or prior annual review or promotion assessment exceeds expectations and shows high proficiency in the job requirements.
• ICH GCP Training / Certification.
• IATA Certification.

Level II

• Level I Coordinator for more than one year.
• Prior annual review or promotion assessment exceeds expectations and shows proficiency in the job requirements.

Level III

• Level II Coordinator for more than one year.
• Prior annual review or promotion assessment exceeds expectations and shows proficiency in the job requirements.
• SOCRA / ACRP Certification.

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