Job Description

Administrative Assistant – US Law Firm

We’re looking for a bright and organised Administrative Assistant who is passionate about building a long-term career within executive support at a major US law firm.  In this role, you’ll provide high level administrative assistance across events, pitching, marketing communications and CRM, providing a seamless service to lawyers, external clients and key stakeholders.

• Competitive salary
• Outstanding employee benefits
• Hybrid working
• Free on-site meals and coffee shop daily
• Stunning offices in a sought-after location

Administrative Assistant Key Responsibilities:

• Prepare, format and proofread documents, presentations, reports and correspondence to a consistently high standard
• Create and maintain files, spreadsheets, schedules and other administrative materials
• Manage diaries, schedule meetings and coordinate room bookings
• Arrange domestic and international travel and accommodation
• Handle telephone, email and face-to-face enquiries professionally
• Process expenses and invoices, liaising with vendors and the Accounts Payable team
• Liaise with suppliers, contractors and global Business Development colleagues
• Conduct research, gather data and provide ad hoc administrative support to the team as required

Administrative Assistant Skills & Requirements:

• Previous administrative experience gained within a law firm or professional services environment
• Strong academic background
• Advanced IT skills, including Microsoft Outlook, Word, Excel, PowerPoint and Visio
• Confident using online research tools and the internet to gather information
• Excellent communication, interpersonal and customer service skills
• Highly organised with exceptional attention to detail and the ability to manage competing priorities

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